Your wedding venue sets the tone for your entire day. It’s where your memories are made, photos are taken, and guests gather to celebrate your love. But with so many options out there, it’s easy to get overwhelmed.
Whether you’re booking a luxurious ballroom, a garden marquee, or a community hall, here are the key questions you should always ask before locking in a venue:
1. What’s the total cost — and what’s included?
Venues often advertise a base price, but many services may come at an extra cost. Request a detailed breakdown and ask:
- Are tables, chairs, linens, crockery, or lighting included?
- Does the price cover setup and pack-down times?
- Are there additional fees for cleaning, security, or staff?
- Is GST included in the final price?
2. Can we choose our own vendors?
Some venues require the use of in-house catering and stylists, while others are flexible.
- Can we bring our own caterers, decorators, or entertainment?
- Is there a surcharge for using external suppliers?
3. What are the alcohol and beverage options?
Alcohol policies can vary widely.
- Is there a liquor license?
- Can we bring our own alcohol (BYO)?
- Are corkage fees charged?
- Are there restrictions on bar service hours?
4. How many guests can the venue comfortably accommodate?
Capacity matters – both for comfort and atmosphere. Don’t just look at the “maximum” capacity. Ask:
- How many guests can be seated for dinner?
- Is there enough room for dancing, speeches, and entertainment?
- Will the space feel too cramped or too empty with your guest list?
Tip: Ask if they can provide a sample floor plan or seating layout from past weddings of similar size.
5. Is there a backup plan for bad weather?
If you’re planning an outdoor wedding, this is critical.
- Is there a marquee or covered area available?
- Can the event be moved indoors if needed?
6. What time does the event need to finish?
Make sure the timing works with your vision for the evening.
- Is there a curfew?
- Are extended hours available — and what’s the cost?
- Are there noise or music restrictions (e.g., music must stop by 10 pm Sunday to Thursday, or midnight on Fridays and Saturdays)?
7. Is the venue accessible for all guests?
Think about convenience for guests of all ages and abilities.
- Is there ample parking or nearby public transport?
- Are there accessible entrances and bathrooms?
- Is accommodation available nearby?
- Can shuttle buses or transport be arranged?
Tip: If many guests are travelling from afar, ask if the venue has partnerships with local hotels for discounted rates.
8. Can we do a site visit or attend during another event?
A walkthrough during an actual event can reveal the venue’s flow and feel.
- Is it possible to visit while the space is set up?
- Can we meet the venue coordinator in person?
- If it’s a destination wedding, can we get a walk-through video of the space?
9. What is the booking process, deposit, and cancellation policy?
Before signing anything, clarify:
- How much is the deposit, and when is it due?
- Is the deposit refundable?
- What is the cancellation or change-of-date policy?
- When is the final payment required?
Bonus Tip: Ask to see real wedding photos
Don’t rely only on stylised marketing photos. Ask to see albums from past weddings to get a true sense of how the space looks when it’s full of guests and decorations.
Final Thoughts
Booking your wedding venue is one of the biggest planning decisions you’ll make — and the foundation of your entire day. Asking the right questions early ensures you’re not caught off guard later.
Ready to start your search? Head to mybridalbookings.com to browse and compare venues, all in one place. Because planning your dream day should be exciting – not overwhelming. 💍